{"id":11493,"date":"2025-12-15T22:42:59","date_gmt":"2025-12-16T03:42:59","guid":{"rendered":"https:\/\/johndeletre.blog\/2025\/12\/customize-recording-and-transcription-messages\/"},"modified":"2025-12-17T21:31:32","modified_gmt":"2025-12-18T02:31:32","slug":"customize-recording-and-transcription-messages","status":"publish","type":"post","link":"https:\/\/johndeletre.blog\/en\/2025\/12\/customize-recording-and-transcription-messages\/","title":{"rendered":"Customize recording and transcription messages"},"content":{"rendered":"<div id=\"bsf_rt_marker\"><\/div>\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"11493\" class=\"elementor elementor-11493 elementor-11427\" data-elementor-post-type=\"post\">\n\t\t\t\t<div class=\"elementor-element elementor-element-5b7ea03 e-flex e-con-boxed e-con e-parent\" data-id=\"5b7ea03\" data-element_type=\"container\" data-e-type=\"container\">\n\t\t\t\t\t<div class=\"e-con-inner\">\n\t\t\t\t<div class=\"elementor-element elementor-element-4c90a41 elementor-widget elementor-widget-text-editor\" data-id=\"4c90a41\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<p>From <strong>January 2026<\/strong>, Microsoft Teams will enable IT administrators to <strong>customize notifications related to meeting recording and transcription<\/strong>. This new feature will enable consent messages to be aligned with internal policies and legal requirements specific to each organization. <\/p><div><div><h4>What&#8217;s new?<\/h4><ul><li>Administrators can define :<ul><li><strong>A personalized message<\/strong> (limited to 200 characters) displayed in the banner or consent dialog.<\/li><li><strong>A privacy link<\/strong> adapted to your company&#8217;s policy.<\/li><\/ul><\/li><li>Default messages will remain visible if no custom text is set.<\/li><li>Customization applies only to users assigned to a <strong>meeting policy<\/strong> where this option is enabled.<\/li><\/ul><\/div><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-c50ff4c elementor-widget elementor-widget-image\" data-id=\"c50ff4c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<a href=\"https:\/\/johndeletre.blog\/wp-content\/uploads\/2025\/12\/pic4-1.png\" data-elementor-open-lightbox=\"yes\" data-e-action-hash=\"#elementor-action%3Aaction%3Dlightbox%26settings%3DeyJpZCI6MTE0OTYsInVybCI6Imh0dHBzOlwvXC9qb2huZGVsZXRyZS5ibG9nXC93cC1jb250ZW50XC91cGxvYWRzXC8yMDI1XC8xMlwvcGljNC0xLnBuZyJ9\">\n\t\t\t\t\t\t\t<img fetchpriority=\"high\" decoding=\"async\" width=\"1444\" height=\"814\" src=\"https:\/\/johndeletre.blog\/wp-content\/uploads\/2025\/12\/pic4-1.png\" class=\"attachment-full size-full wp-image-11496\" alt=\"\" srcset=\"https:\/\/johndeletre.blog\/wp-content\/uploads\/2025\/12\/pic4-1.png 1444w, https:\/\/johndeletre.blog\/wp-content\/uploads\/2025\/12\/pic4-1-300x169.png 300w, https:\/\/johndeletre.blog\/wp-content\/uploads\/2025\/12\/pic4-1-1024x577.png 1024w, https:\/\/johndeletre.blog\/wp-content\/uploads\/2025\/12\/pic4-1-768x433.png 768w\" sizes=\"(max-width: 1444px) 100vw, 1444px\" \/>\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-d37b0e1 elementor-widget elementor-widget-text-editor\" data-id=\"d37b0e1\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h4>Deployment schedule<\/h4><div><p>This feature is scheduled for deployment by the end of <strong>January 2026<\/strong>.<\/p><h4>What&#8217;s the point?<\/h4><div>This feature enhances compliance by aligning with local regulations and legal requirements specific to your organization. It improves transparency by clearly informing participants about the recording and transcription of your users&#8217; meetings. Finally, it personalizes the user experience by reflecting your company&#8217;s culture and internal policies.  <\/div><h4>Actions to be planned<\/h4><ol><li><strong>Revise your meeting policies<\/strong> to incorporate appropriate messages.<\/li><li><strong>Respect the 200-character limit<\/strong> per message and per language.<\/li><li><strong>Configure functionality in the Teams administration center<\/strong>:<ul><li>Activate the &#8220;Display personalized notification&#8221; option.<\/li><li>Download the CSV template, fill in your custom strings, then import.<\/li><\/ul><\/li><li><strong>Test and validate<\/strong> the display via the preview before going into production.<\/li><li><strong>Activate explicit consent<\/strong> if your organization requires it.<\/li><\/ol><h4>Key points to remember<\/h4><ul><li>If no personalization is defined, Teams keeps the default message.<\/li><li>Language coverage is essential: without translation, the default message is displayed.<\/li><li>Support for mobile clients will be added after general availability.<\/li><\/ul><\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-6484ecc elementor-widget elementor-widget-image\" data-id=\"6484ecc\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<a href=\"https:\/\/johndeletre.blog\/wp-content\/uploads\/2025\/12\/custom-Message.png\" data-elementor-open-lightbox=\"yes\" data-e-action-hash=\"#elementor-action%3Aaction%3Dlightbox%26settings%3DeyJpZCI6MTE0OTcsInVybCI6Imh0dHBzOlwvXC9qb2huZGVsZXRyZS5ibG9nXC93cC1jb250ZW50XC91cGxvYWRzXC8yMDI1XC8xMlwvY3VzdG9tLU1lc3NhZ2UucG5nIn0%3D\">\n\t\t\t\t\t\t\t<img decoding=\"async\" width=\"975\" height=\"609\" src=\"https:\/\/johndeletre.blog\/wp-content\/uploads\/2025\/12\/custom-Message.png\" class=\"attachment-full size-full wp-image-11497\" alt=\"\" srcset=\"https:\/\/johndeletre.blog\/wp-content\/uploads\/2025\/12\/custom-Message.png 975w, https:\/\/johndeletre.blog\/wp-content\/uploads\/2025\/12\/custom-Message-300x187.png 300w, https:\/\/johndeletre.blog\/wp-content\/uploads\/2025\/12\/custom-Message-768x480.png 768w\" sizes=\"(max-width: 975px) 100vw, 975px\" \/>\t\t\t\t\t\t\t\t<\/a>\n\t\t\t\t\t\t\t\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<div class=\"elementor-element elementor-element-ff7693c elementor-widget elementor-widget-text-editor\" data-id=\"ff7693c\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t<div class=\"elementor-widget-container\">\n\t\t\t\t\t\t\t\t\t<h4>Sources<\/h4><ul><li><a href=\"https:\/\/admin.cloud.microsoft\/?login_hint=jdeletre%40solulan.com&amp;source=applauncher&amp;ref=MessageCenter\/:\/messages\/MC1194071\" target=\"_blank\" rel=\"noopener\">Microsoft | Microsoft 365 Mail Center | MC1194071<\/a><\/li><li><a href=\"https:\/\/www.microsoft.com\/fr-CA\/microsoft-365\/roadmap?id=536570\" target=\"_blank\" rel=\"noopener\">Microsoft | Microsoft 365 Roadmap | ID 536570<\/a><\/li><\/ul><div> <\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>From January 2026, Microsoft Teams will enable IT administrators to customize notifications related to meeting recording and transcription. This new&hellip;<\/p>\n","protected":false},"author":1,"featured_media":11498,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_coblocks_attr":"","_coblocks_dimensions":"","_coblocks_responsive_height":"","_coblocks_accordion_ie_support":"","_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[46],"tags":[],"class_list":["post-11493","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-microsoft-teams-en"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Customize recording and transcription messages &#062; JD. 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